An important item to check before starting data migration to Gmail

Intro

I was working recently on a project who required data migration from Office 365 to Gmail. Everything went well and we had no issues at all except for a single problem that occurred because of a sort of strange cause…

One of the users has a very large mailbox size, about 70 GB. He uses sub-folders heavily in his Outlook client. And he is not using any sort of rules! He sorts his email manually. When I saw the data migration completed, the IT contact who is working with me from the customer side reported a strange problem in this particular mailbox. He said the user complained about having some of his folders split into two…

Funny problem!

After some funny troubleshooting process, I found out the more funnier reason for this problem. The user because he create a folder for everything, has some folders include the character ‘/’. … Read the rest “An important item to check before starting data migration to Gmail”

What I think a G Suite administrator should have to effectively manage his domain

A little comparison introduction

I’m not giving a straight statement on what a G Suite administrator should have to be able to manage his domain… Instead I will do a comparison then go to the conclusion.

When we work with G Suite products, both on the sales side and the technical side, we tend not to compare G Suite to other competitor products (Aka. Office 365, Microsoft Exchange Server…), the reason is because G Suite is a totally different product with its own idea, features, work-flow, and thinking… So it is not right to compare two different things that has nothing in common other than some functionality. But for the sake of the title of this post, I’ll start it with a comparison.

Microsoft Exchange Server is a great thing.. It made our lives easier with the great features it has (some can argue this, but I’d say it is … Read the rest “What I think a G Suite administrator should have to effectively manage his domain”

Planning a migration project to Google Apps the right way – Part 2: System survey and data gathering 2/2

System survey and data gathering (2/2)

To complete the second part of this section, I am going to talk about the following points:

  1. Confirm the number of users to be migrated
  2. Get an estimated data size for all users and for each user
  3. Make an inventory of all groups that are mail enabled
  4. Make sure a password policy that match requirements by Google is active in the local network with no exceptions
  5. Check local DNS to confirm local domain name and relation with public domain name
  6. Confirm access to the Exchange server with an administrator user that has “Full-Access” permission and “Receive-As” permission on all the databases and all users
  7. Confirm access to Active Directory and local DNS services with an administrator user with proper permissions to create/edit/delete user objects and DNS records
  8. Confirm there are available PCs to be used for GAMME when needed for data migration
  9. Agree on
Read the rest “Planning a migration project to Google Apps the right way – Part 2: System survey and data gathering 2/2”

Planning a migration project to Google Apps the right way – Part 2: System survey and data gathering 1/2

So, after the introduction in part 1, I will start with this subject, which is the most critical of the whole project, because based on the output of this step or phase, your plan and your action and teams will be decided.

System survey and data gathering

For me, the most important tasks that always created issues and troubles in every project, can be resolved by making sure the following items are all known and documented before starting to make the plan:

  1. Make sure the domain to be migrated is not registered with Google Apps
  2. Confirm the customer has access to the public domain DNS zone, and get the access
  3. Internet connection: its stability and available bandwidth
  4. Find out if a mail security or anti-spam solution is in use, and email flow route
  5. Find out the most important workflows and processes that are related to the email system
  6. Check
Read the rest “Planning a migration project to Google Apps the right way – Part 2: System survey and data gathering 1/2”

Planning a migration project to Google Apps the right way – Part 1: Introduction

Introduction

This article is reflecting my own experience in planning and executing migration projects from an Exchange mail system to Google Apps for Work… I will try to make it as organized as possible while I make sure I include all the information and problems that I came across during my time working with these projects…

Why it is important to have a plan as close to 100% accuracy as possible?

First planning every project is the most important and critical phase. If you plan wrong, you will fail, if you plan well, your project will get through… But if you fail to plan, then you are making a plan to fail… whatever you do in the project planning phase/stage/time is considered a plan, whether a good one or a bad one… So doing that right is very important to everyone…

Second, when talking about an existing infrastructure of a … Read the rest “Planning a migration project to Google Apps the right way – Part 1: Introduction”